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BINGHAM-WAGGONER HISTORICAL SOCIETY RENTAL PROCEDURES
Revised:April 2009
1. RULES OF RENTAL: The Estate is available for rental for six (6) hours during the eight
(8) hour time frame of 5:00 p.m. to 1:00 a.m. during the months of April through December. Limited outdoor set-up
is allowed, and encouraged, the night before the rental. The six hours includes clean-up time.
The Estate is also available for day and evening rentals during the months of January,
February, and March as the Mansion is then closed for public tours. Additional time, beyond the six hour rental, is chargeable
at the rate of $100.00 per hour. Due to the delicate nature of the Mansion, no children's parties allowed in the Mansion.
Young adults (16 years and older) parties are allowed in the Carriage House. The renter is responsible for ordering
port-o-lets, if desired, for outside functions. The Carriage House table and chairs may not be removed from the
Carriage House.
2. RESERVATION OF DATE: A date may be reserved for an Estate rental when the deposit
of $200.00 has been paid and the signed contract has been received.
3. CONTRACT VERIFICATION: After the contract has been signed by the renter, all copies of
the contract along with the deposit check, needs to be returned to the Estate or Rental Coordinator. This contract
is signed anddated by the Rental Coordinator then placed on the master calendar.
4. DEPOSIT: The $200.00 deposit may not be deducted from the rental charges but will be returned, interest free,
to Renter subject to compliance with the terms of the Rental Agreement. If damages have occurred during the function, this deposit will be used
to cover the cost of clean-up, repair, or replacement. IF the deposit is not adequate, the excess will be charged to the Renter.
5. ATTENDANTS: When the House and the north side of the Carriage House are rented for the same
event, an attendant to the coordinator will be hired at the renter's expense. When the rental is only in the Mansion the maximum attendance must
be restricted to 160 people. There is no limit on attendance when the grounds are utilized.
6. RENTAL RATES: The rental rates for a six (6) hour period are as follows:
House, veranda and grounds.......................................................................$1,000.00
(Overtime).................................................................................................. $100.00/hour
Food & Drinks may be served on the 3rd floor for an addition fee of.......... $100.00
North side of the Carriage House & Grounds............................... $75.00
(two hour minimum)
House, north side of Carriage House & Grounds............................ $1,200.00
Evening mid-week rentals (Monday-Thursday)-4 Hour Time period............ $600.00
Two Hour Rehearsal....................................................... $75.00
(overtime)............................................................... $25.00/hour
Two Hour Portrait........................................................ $100.00
(overtime)............................................................... $25.00/hour
Assistant Fee (Per rental)............................................... $50.00
(only if House and Carriage House are both rented)
10'x20' White, carport style tents..................................... $50.00 each
8' tables and 60' round tables............................................ $5.00 each
120' Round whte table cloths............................................. $10.00 each
Other table linens............................................................... $5.00 each
Napkins............................................................................... $.50 each
Folding Chairs..................................................................... $.50 each
7. RENTAL FEE: The rental fee may be paid by check, cash or money order and made payable to Bingham-Waggoner
Historical Society. It may be given to the Rental Coordinator or mailed to the Estate at Post Office Box 1163, Independence, MO.
64051. The rental fee must be paid thirty (30) days prior to date of the rental.
YOU WILL BE CHARGED $25.00 FOR ALL CHECKS RETURNED TO US BY YOUR BANK MARKED "INSUFFICIENT FUNDS'.
8. HOUSE RULES:
No dancing in the House.
The city requires no smoking in any facility.
No substance abuse in the facility or grounds.
Bird seed permissible outside only (no rice or confetti can be used in the House, Carriage House or gounds
Burning of candles or luminaries are only allowed on the concrete driveway or sidewalk. Sparklers are permitted outdoors only.
The use of staples, tacks, nails or tape is not allowed.
9. CANCELLATION: In the event of a cancellation, no deposit refund will be issued.
10. CATERERS AND MUSICIANS: A caterer must be licensed and insured. D.J.'s must be notified that the volume of music played will be determined by the Rental Coordinator.
The volume MUST be reduced at 10:30 p.m.
PLEASE SHARE THIS INFORMATION WITH YOUR DJ!
Caterers and musicians may apply to the rental coordinator to be added to the approved list prior to the event.
11. BEVERAGES: Only carbonated beverages, white and rose' wine, coffee, tea and punch may be served in the House.
The carbonated beverages must only be opened in the kitchen or veranda. Beer and wine may be served on the grounds. The city does not allow any other liquor
on the Estate. No cash bars are allowed, at any time, on the Estate.
12. DELIVERIES: Deliveries must be scheduled in advance with the Rental Coordinator. The delivery vehicles
for the House must unload in the west parking lot or east or south driveway. Supplies must be taken in the south kitchen door.
Deliveries to the Stable and Carriage House may be unloaded on the west side of the driveway. No vehicles are
allowed on the brick entry sidewalk between the Stable and Carriage House.
13. FURNISHINGS IN HOUSE: With the exception of the dining room chairs, nothing in the House can be moved
without prior arrangement with the Rental Coordinator. The stove, sink and two six (6) foot folding tables in the
kitchen may be used by the renter and their staff. The wooden drop leaf table in the kitchen is not available for use.
Any additional equipment required must be contracted for and furnished by the renter and all dishware, service ware and other equipment
must be provided by the renteror their caterer.
14. POST PARTY: All trash must be bagged and placed in the parking lot dumpster by the renter or their employee's.
The renter, or its representative must "walk through" the facility with the Rental Coordinator before leaving the Estate.
15. VIOLATIONS: Upon the Rental Coordinator's determination that privileges are being abused
and the terms of the contract violated, the Rental Coordinator has the right to terminate the use of the Estate, or any portion
thereof, and has been authorized by the Board of Directors to call legal authorities.
16. SUPERVISION: A representative of the Bingham-Waggoner Society will be present at all private functions.
17. HISTORICAL SITE: All functions must be adapted to the existing historic environment.
18. DISCLAIMER: Neither the Bingham-Waggoner Board of Directors, the City of Independence, or its
agents or representativies shall be responsible for any injuries, rental or personal property lost, damaged or
stolen on the Estate.
NOTE: FAILURE TO COMPLY WITH THE RENTAL PROCEDURES AS OUTLINED ABOVE WILL RESULT IN FORFEITURE OF RENTER'S DEPOSIT.
The Bingham-Waggoner Estate, 313 W. Pacific, is open from 10 AM to 4 PM Monday through Saturday; 1 PM to 4 PM Sundays.
Admission is $5.00 for adults; $4.50 for seniors; children 6 to 16, $2.00.
Annual membership of $15.00 allows free admittance year round.
For more information or group tours, call 816-461-3491.
Contact Person: Shireen McLaughlin
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